Eville and Jones are part of the Phenna Group and we are working together to recruit for an exciting opportunity as an Executive Assistant at the Phenna offices in Leicester.

Phenna

Formed in 2018, Phenna Group has rapidly emerged as one of the fastest-growing Testing, Inspection, Certification and Compliance (TICC) groups globally.

The Groups ambition is to develop a global leading TICC services business by building a portfolio of ‘best of breed’ niche, independent TICC companies that deliver compliance services to a variety of sectors.

Phenna’s role is to provide strategy, leadership development and robust financial support to facilitate the delivery of maximum potential for acquired businesses and their employees.

The role

As an Executive Assistant you will provide high-level administrative support to the CEO and leadership team, along with project and process support for the HR team. This dual-role position is crucial for business growth and involves a varied workload, requiring full engagement and ownership of responsibilities.

Key Duties will include:-

·         Provide comprehensive administrative support to the CEO and Group HR Director, effectively managing competing priorities and providing personal support to the CEO when needed. 

·         Ad-hoc support to Group Executive Chairman.

·         Co-ordinate key business meetings, such as the board meeting and priority meetings involving the international leadership team

·         Compile, analyse and present Health & Safety data for the monthly board meeting, ensuring strict deadlines are met.

·         Prepare and circulate the board agenda and other materials with our private equity team and investors

·         Keep key documentation up to date on a regular basis and proactively develop processes to stay up to date with company news and ensuring the flow of information across the business

·         Become a super user for the e-learning platform (iHasco), ensuring data is up to date, and training is being completed in a timely manner

·         Support HR initiatives to include the charity matching scheme, work with the Armed Forces, right to work documents & contracts

·         Onboard new starters to include liaison regarding IT equipment and HR essentials, to ensure a seamless start to the business

·         Be the point of contact for the London Office, ensuring compliance and getting invoices paid on a monthly basis

·         Ensure timely completion of expenses submission, as well as approving reports on behalf of the CEO in line with our expenses policy

·         Other ad hoc support with presentations, policies, CRM etc

What is required?

·         Experience: Minimum of 2 years working at a senior level.

·         Technical Skills: Strong proficiency in PowerPoint is highly preferred.

·         Administrative Support: Experience in an administrative support role within a Human Resources department.

·         Organisational Skills: Exceptional organisational skills and attention to detail, with a professional demeanour.

·         Confidentiality: Ability to handle sensitive and confidential information with discretion, exhibiting sound judgement and maturity.

·         Communication: Strong written and oral communication skills, with competency in the Microsoft Office Suite.

·         Interpersonal Skills: Strong interpersonal skills and emotional intelligence, capable of working with individuals at various levels.

·         Team Player: Proactive team player with strong problem-solving abilities.

·         Industry Knowledge: Understanding of private equity, M&A, or corporate finance is beneficial.

·         Sector Experience: Experience or knowledge in TICC, GRC, EHS, or sustainability sectors is advantageous.

·         Software Experience: Previous experience with iHasco or Deacloud is helpful.

Benefits

Excellent salary and benefits

Potential for hybrid working – requirement to be in the office 2-3 days per week